Privacy Policy

1. Data Controller

The data controller responsible for processing your personal data is:
Dr. Christian Hammann, Schiffbauergasse 14, 14467 Potsdam, Germany
Contact: christian.hammann@hmu-potsdam.de

2. What Data We Collect

We may collect the following types of personal data when you use our website or register for the Conference:

  • Full name
  • Email address
  • Affiliation and position
  • Billing address (if applicable)
  • Payment information (handled via external providers)
  • Submitted abstracts or posters
  • IP address and browser data
3. Purpose of Data Collection

We use your data for the following purposes:

  • To process your registration and participation in the Conference
  • To manage your abstract or poster submission
  • To issue invoices and confirmations
  • To send you important Conference-related communications
  • To comply with legal obligations
  • For statistical and internal evaluation purposes (in anonymized form)
4. Legal Basis for Processing

According to the GDPR, we process your personal data based on:

  • Article 6(1)(b) GDPR: Performance of a contract (e.g., your registration)
  • Article 6(1)(c) GDPR: Legal obligations
  • Article 6(1)(a) GDPR: Consent (e.g., for optional communications)
  • Article 6(1)(f) GDPR: Legitimate interest (e.g., website security, evaluation)
5. Data Sharing

We do not share your personal data with third parties unless:

  • It is required by law
  • It is necessary for the performance of the conference (e.g., payment provider, abstract review committee)
  • You have given your explicit consent
6. Storage Duration

We retain your data only as long as necessary for the purposes outlined above and as required by applicable law (e.g., retention of invoices for tax purposes).

7. Your Rights under the GDPR

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Restrict or object to processing
  • Withdraw consent at any time (where applicable)
  • Lodge a complaint with a supervisory authority
8. Cookies and Analytics

Our website may use cookies and analytics tools (e.g., Matomo, Google Analytics) to improve functionality and user experience. You can manage your cookie preferences via your browser settings or our cookie banner.

9. External Services

We may use third-party tools (e.g., payment gateways, abstract management platforms). Please consult their privacy policies for further information.

10. Contact

If you have any questions about this Privacy Policy or how we handle your data, please contact:
Dr. Christian Hammann, Schiffbauergasse 14, 14467 Potsdam, Germany
Contact: christian.hammann@hmu-potsdam.de